BOARD OF EDUCATION
Regular Meeting
Board Room
December 9, 2024
6:00 p.m.
This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15.

The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.

Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are available at the door of the board meeting and should be submitted to the board president.The School Board President will recognize those requests during the Public Comments portion of the meeting.

MEMBERS:
The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available.
Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To make arrangements for those or other handicapped services, please call 575-356-7000.
Present
Inez Rodriguez, President
Braden Fraze, Vice President
Cade Standifer, Secretary
Dustin Cabeldue , Member
Doug Pfaffenberger, Member
Sharon Rowley, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBERI.
⬜
⬜
⬜
⬜
⬜
CALL TOORDERANDROLLCALL
ITEM NUMBERII.
Absent
⬜
⬜
⬜
⬜
⬜
INVOCATION AND PLEDGE OFALLEGIANCE
ITEM NUMBERIII.
ITEM NUMBERIV.
ITEM NUMBERV.
ITEM NUMBERVI.
ITEM NUMBERVII.
ITEM NUMBERVIII.
RECOGNITION OF SCHOOLOFFICIALS AND GUESTS
APPROVAL OFAGENDA
APPROVAL OFMINUTES-Regular Meeting- November 11, 2024
PROFESSIONAL AND STUDENTORGANIZATION REPORTS
A. Portales High School Student Council Report
B. Portales High School Choir
PUBLIC COMMENTS
CONSENTAGENDA
Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they
wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members,
that item will be heard when reached under the regular agenda.
A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
B. Monthly Financial Report
1.
2.
Accounts Payable Vendor Charts
Accounts Payable Graph Charts
C. Paymentofbills and Expenditures (See www.portalesschools.com )
D. Personnel Report
VISION- All students will be productive and successful citizens.
MISSION STATEMENT- The Portales Municipal School District will provide all students a quality education.
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E. Donations-Ace Hardware, Hampton Farms, Southwest Cheese- 1 bike each for perfect
attendance at BECC. Taco Box-$25 gift card, Edward Jones-2 $25 gas gift cards,
State Farm- 4 $25 gas gift cards, C&S Oil 2 $25 gas gift cards, DFA 10 $25 gas gift
cards, Douma Dairy 4 $25 gas gift cards, Edward Jones 4 $25 gas gift cards, JP
Stone Bank 4 $25 gas gift cards, Creightons $25 gift card, RGH 2 $12.50 meal
vouchers, REC 4 $25 gas gift cards, Southwest Cheese 4 $25 gas gift cards,
Something Different Grill 3 $10 gift cards, Hampton Farms 8 $25 gas gift cards, J&J
Automotive 2 $25 gas gift cards, Daylight Donuts 3 cards for a dozen donuts, 50
tokens=1 token per donut, Sweetwater’s Landall’s $25 gift, Marisela Gonzales-$25 gift card, La
Casa $25 gift card, First Financial Credit Union-$25 gift card, No Way Comics-$25 gift card and 5
Comic Books,f card
F.
ITEM NUMBERIX.
Ratification of Budget Adjustment Request
1.
Doc. ID: 057-000-2425-0106-IB- Initial Budget- Private Dir Grants (Categorical)
$55,000
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Doc. ID: 057-000-2425-0107-IB- Initial Budget- REC/District Fiscal Agent $22,200
Doc. ID: 057-000-2425-0108-M-Maintenance Operational
Doc. ID: 057-000-2425-0109-M-Maintenance Operational
Doc. ID: 057-000-2425-0110-M-Maintenance Pupil Transportation
Doc. ID: 057-000-2425-0111-M-Maintenance Food Services
Doc. ID: 057-000-2425-0112-M-Maintenance Non-Instructional Support
Doc. ID: 057-000-2425-0113-M-Maintenance Entitlement IDEA-B
Doc. ID: 057-000-2425-0114-M-Maintenance PreK Initiative
Doc. ID: 057-000-2425-0115-M-Maintenance Title i Part A- ESEA
Doc. ID: 057-000-2425-0116-M-Maintenance Rural & Low Income Schools
Doc. ID: 057-000-2425-0117-M-Maintenance Title I Part A-ESEA.
SUPERINTENDENT
A. Resolution No. 24-25-07 Authorizing and Approving One Time Payment to Gold Medal
Squared-USA Volleyball
B. Approval of Calendar day change on remote days, December 20, 2024 for February 10, 2024
C. Revision of the Evaluation of Superintendent Survey for Second Reading
Discussion:
D. Approval of the 2025 District Preventative Maintenance Plan
ITEM NUMBERX.
ITEM NUMBERXI.
ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
1.
2.
Superintendent’s Report
Director’s & Principals Reports
ANNOUNCEMENTSANDGENERALCOMMUNICATIONS
A. Thenextregular meeting of the Board of Education will be held on Monday, January 13, 2025
at 6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A
closed session may be held.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.
B. Student Winter Recess will begin December 23, 2024-January 5, 2025. (January 6th is a
Remote Day).
C. Staff Winter Recess will begin December 23, 2024-January 5, 2025. Staff Professional
Development will be held on January 17, 2025.
VISION- All students will be productive and successful citizens.
MISSION STATEMENT- The Portales Municipal School District will provide all students a quality education.
ITEM NUMBERXII.
EXECUTIVE SESSION
Page 3
It is the recommendation of the Superintendent that the Board recess to Executive Session in
compliance with the New Mexico “Open Meetings Act”, Section 10-15-1 Paragraph (H) (2)
Limited Personnel Matters and more specifically the Evaluation of the Superintendent.
“The Matters discussed in the closed session were limited only to those specified in the
motion for closure.