BOARD OF EDUCATION
Regular Meeting
Board Room
November 11, 2024
6:00 p.m.
This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15.
The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.

Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are available at the door of the board meeting and should be submitted to the board president.The School Board President will recognize those requests during the Public Comments portion of the meeting.

MEMBERS:
The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available.
Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To make arrangements for those or other handicapped services, please call 575-356-7000.

Present
Inez Rodriguez, President
Braden Fraze, Vice President
Cade Standifer, Secretary
Dustin Cabeldue , Member
Doug Pfaffenberger, Member
Sharon Rowley, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBERI.
⬜
⬜
⬜
⬜
⬜
CALL TOORDERANDROLLCALL
ITEM NUMBERII.
Absent
⬜
⬜
⬜
⬜
⬜
INVOCATION AND PLEDGE OFALLEGIANCE
ITEM NUMBERIII.
ITEM NUMBERIV.
ITEM NUMBERV.
ITEM NUMBERVI.
ITEM NUMBERVII.
ITEM NUMBERVIII.
RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
APPROVAL OF AGENDA
APPROVAL OF MINUTES-Regular Meeting- October 7, 2024.
Special Meeting- October 16, 2024.
PROFESSIONAL AND STUDENT ORGANIZATION REPORTS
A. Portales High School Student Council Report
B. Portales Junior High Student Council Report
C. Portales High School FFA
D. Portales High School Varsity Volleyball
PUBLIC COMMENTS
CONSENT AGENDA
Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members, that item will be heard when reached under the regular agenda.

A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
B. Monthly Financial Report
1.
2.
Accounts Payable Vendor Charts
Accounts Payable Graph Charts
C. Paymentofbills and Expenditures (See www.portalesschools.com )
D. Personnel Report
E. Donations-Leon Cavazos-funds for downloadable content <$100 to ESports
Dairy Farmers of America- 10 Cases of water to Valencia for a field trip
Gay Su Pinnell Education Trust Fund-$165,000 for Literacy PD.
F.
Ratification of Budget Adjustment Request
1.
Doc. ID: 057-000-2425-0078-M- Maintenance- Entitlement IDEA-B
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
ITEM NUMBERIX.
Doc. ID: 057-000-2425-0079-IB- Initial Budget 28225 FY25 26 SENMED/Agricultural
Initiatives Programs 20,000.00
Doc. ID: 057-000-2425-0080-I-Increase Title I Part A-ESEA $66,613.00
Doc. ID: 057-000-2425-0081-I-Increase Comprehensive Literacy State Development
(CLSD) Grants $937.00
Doc. ID: 057-000-2425-0082-M-Maintenance Operational
Doc. ID: 057-000-2425-0083-M-Maintenance Operational
Doc. ID: 057-000-2425-0084-M-Maintenance Pupil Transportation
Doc. ID: 057-000-2425-0085-M-Maintenance Local Revenue Operational
Doc. ID: 057-000-2425-0086-M-Maintenance Food Services
Doc. ID: 057-000-2425-0087-M-Maintenance Non-Instructional Support
Doc. ID: 057-000-2425-0088-M-Maintenance Entitlement IDEA-B
Doc. ID: 057-000-2425-0089-M-Maintenance Entitlement IDEA-B
Doc. ID: 057-000-2425-0090-M-Maintenance ARP ESSER III
Doc. ID: 057-000-2425-0091-M-Maintenance ARP ESSER III
Doc. ID: 057-000-2425-0092-M-Maintenance PreK Initiative
Doc. ID: 057-000-2425-0093-M-Maintenance Family Income Index
Doc. ID: 057-000-2425-0094-M-Maintenance Career Technical Education Program
(Pilot)
Doc. ID: 057-000-2425-0095-M-Maintenance 27533 FY24 FY25 Pilot CTE reg 2024 HB2
page 211, item 179
Doc. ID: 057-000-2425-0096-M-Maintenance 28190 GRADS-Instruction
Doc. ID: 057-000-2425-0097-M-Maintenance 31100 GO Bond Building
Doc. ID: 057-000-2425-0098-M-Maintenance Capital Improvements SB-9 Local
Doc. ID: 057-000-2425-0100-IB-Initial Budget 24196 Stronger Connections Grant
(SCG) Program CFDA 84.424F $1,500.
Doc. ID: 057-000-2425-0102-T-Transfer Comprehensive Literacy State Development
(CLSD) Grants
Doc. ID: 057-000-2425-0103-M-Maintenance Rural & Low Income Schools
Doc. ID: 057-000-2425-0104-M-Maintenance Title I Part A-ESEA
Doc. ID: 057-000-2425-0105-M-Maintenance Title I Part A-ESEA
SUPERINTENDENT
A. Resolution No.24-25-06 Declaring Fixed Assets Obsolete and Authorizing Auction, Donation
or Disposal
B. Revision of the Evaluation of Superintendent Survey for First Reading
It is the recommendation of the Superintendent that the Survey be presented for the first
reading-According to policy #B-2600 which reads:
B-2600 © BGB
POLICY ADOPTION
Adoption of new policies or the revision or repeal of existing policies is the responsibility of the Board.
The Board shall adhere to the following procedure in considering and adopting policy proposals
to ensure that they are fully studied before final action:
• First meeting- the proposal shall be presented for review.
• Secondmeeting- the proposal shall be presented for discussion and action.
During discussion of a policy proposal, the views of the public, staff members, and the Board may result
in changes. A change shall not require that the policy go through an additional review except as the
Board determines that the change requires further study and that an additional review would be
VISION- All students will be productive and successful citizens.
MISSION STATEMENT- The Portales Municipal School District will provide all students a quality education.
Page 3
desirable. Policies may be adopted or amended at a single meeting of the Board in a Board-declared
emergency.
Newwording from the previous meeting: “ Met, Not Met, and in Progress”.
Discussion:
C. Approvethe Southeastern New Mexico Economic Development District and Portales Municipal
School District $20,000 grant for the Agricultural Department.
D. Request for a calendar change to switch our Professional Development Day from January 6th,
2024 to January 17th which is a school day. This would allow our district to attend the Ron
Clark PD offered through Region 6 at ENMU. If the board approves, we will seek approval from
the Budget Analyst as well to ensure we do not lose any K-12 funds.
ITEM NUMBERX.
ITEM NUMBERXI.
ITEM NUMBERXII.
ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
1.
2.
Superintendent’s Report
Sara Hunton-Data Presentation
Director’s & Principals Reports
ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. The next regular meeting of the Board of Education will be held on Monday, December 9, 2024
at 6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A
closed session may be held.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.
B. Thanksgiving Recess Begins November 25-29, 2024. There will be No School and all offices
will be closed.
C. TheENMERCMeetingLegislative Dinner and Forum of Educational Issues, is December 2nd,
at 6:00 p.m. ENMU, Campus Union Ballroom. There may be a quorum of the Board Present.
No action will be taken.
ADJOURNMENT