AGENDA
PORTALES MUNICIPAL SCHOOLS
BOARD OF EDUCATION

Regular Meeting September 14, 2020
Board Room 6:00 p.m.

The meeting is open to the public through live webcast found at the following link or on the
Portales Municipal School District website. https://livestream.com/accounts/25937490 or
http://www.portalesschools.com (Scroll to webcasts)

This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15.
The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the
Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close
the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the
Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.
Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are
available on line at http://www.portalesschools.com (under School Board, Agenda) and at L. C. Cozzens Administrative Offices
located at 501 S. Abilene. Requests form should be submitted by fax, 575-356-4377; email: tbaca@portalesschools.com or in
person no later than 3:00 p.m. the day of the School Board Meeting. The requestor must provide an e-mail address and phone
number so that contact can be made. The School Board President will recognize those requests during the Public Comments
portion of the meeting.

The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available.
Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To
make arrangements for those or other handicapped services, please call 575-356-7000.

MEMBERS: Present Absent
Dr. Alan W. Garrett, President ⬜ ⬜
Randy Rankin, Vice President ⬜ ⬜
Rod Savage, Secretary ⬜ ⬜
Antonio R. Sanchez, Jr., Member ⬜ ⬜
Inez Rodriguez, Member ⬜ ⬜
Johnnie S. Cain, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE
ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER IV. APPROVAL OF AGENDA
ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – August 10, 2020
ITEM NUMBER VI. CONSENT AGENDA
Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they
wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members,
that item will be heard when reached under the regular agenda.
A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
B. Monthly Financial Report
C. Payment of bills and Expenditures (See www.portalesschools.com )
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
Page 2
D. Personnel Report
E. Ratification of Budget Adjustment Request
1. Doc. ID: 057-000-2021-0039-D – Decrease – NM Grown FVV (1,865)
2. Doc. ID: 057-000-2021-0040-I – Increase – Technology Equipment Act $18
3. Doc. ID: 057-000-2021-0041-T – Transfer – CARES Act
4. Doc. ID: 057-000-2021-0042-M – Maintenance – Immigrant Funding Title III
5. Doc. ID: 057-000-2021-0043-M – Maintenance – Operational
6. Doc. ID: 057-000-2021-0044-M – Maintenance – Operational
7. Doc. ID: 057-000-2021-0045-M – Maintenance – Non-Instructional Support
8. Doc. ID: 057-000-2021-0046-M – Maintenance – Entitlement IDEA-B
9. Doc. ID: 057-000-2021-0047-M – Maintenance – Entitlement IDEA-B
10. Doc. ID: 057-000-2021-0048-M – Maintenance – Prek Initiative
11. Doc. ID: 057-000-2021-0049-M – Maintenance – Capital Improvements SB-9 Local
12. Doc. ID: 057-000-2021-0050-M – Maintenance – Title I – ESEA
13. Doc. ID: 057-000-2021-0052-M – Maintenance – Comprehensive Literacy State
Development (CLSD) Grans
14. Doc. ID: 057-000-2021-0053-M – Maintenance – Title I – Striving Readers
15. Doc. ID: 057-000-2021-0054-I – Increase – GOB Library $41
16. Doc. ID: 057-000-2021-0055-I – Increase – Capital Improvements SB-9 Local $754
17. Doc. ID: 057-000-2021-0056-D – Decrease – Operational ($1,335,285)
18. Doc. ID: 057-000-2021-0057-T – Transfer – Immigrant Funding – Title III
19. Doc. ID: 057-000-2021-0058-M – Maintenance – Immigrant Funding – Title III
20. Doc. ID: 057-000-2021-0059-M – Maintenance – CARES Act
ITEM NUMBER VII. SUPERINTENDENT
A. Resolution No. 20-21-05 Declaring Fixed Assets Obsolete and Authorizing Auction, Donation
or Disposal
B. Approval of Revised Finance Department Manual of Procedures – Mrs. Stubbs
C. Adoption of Board of Education Policy Manual Revisions
1. Policy Advisory 208 – JE Supplement – Student Attendance Supplement
ITEM NUMBER VIII. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
1. Title 9 Assurance of “School Athletics Equality Act”
2. Superintendent’s Report
3. PMSD State Bilingual Multicultural Education Program Annual Progress Report – Mr.
Segovia
4. Director’s & Principals Reports
ITEM NUMBER IX. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. Fall Break, Friday, October 9, 2020. There will be no school and all offices will be closed.
B. Indigenous People’s Day, Monday, October 12, 2020. There will be no school and all offices
will be closed.
C. The next regular meeting of the Board of Education will be held on Tuesday, October 13, 2020
at 6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A
closed session may be held.

If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.

ITEM NUMBER X. ADJOURNMENT

VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education