Tuesday, January 11, 2022
County Commission Room
Roosevelt County Courthouse
Portales, New Mexico 88130
The Roosevelt County Commission met in regular business meeting on Tuesday January 11, 2022 at 9:00 a.m. in
the County Commission Room with those present being: Commissioner Paul Grider, Commissioner Rodney Savage,
Commissioner Shane Lee, Commissioner Tina Dixon, County Manager Amber Hamilton, County Attorney Randy
Knudson, County Clerk Mandi Park, Deputy Clerk Silke Humpe, Treasurer Layle Sanchez, Road Superintendent Ricky
Lovato, Road Supervisor Juan Dominguez, Equipment Operator Steve Benavidez, Former Detention Administrator
Justin Porter, Interim Detention Administrator Shayla Ramsey, Compliance Officer Dana Hernandez, Lt. Javier
Sanchez, Maintenance Supervisor Gary Spinks, Chief Deputy Assessor Stevin Floyd, Assessor George Beggs, County
Services Specialist Shauna Wade, Special Projects Coordinator Carol Acosta-Flores, Financial Specialist Liliana
Rivera, Human Resources Coordinator Shawn Andrus, GIS Technician Johnny Montiel, RCCDC Executive Director
Jim Lucero.
Commissioner Lopez was absent.
Call to Order – Commissioner Dixon at 9:00 a.m.
Invocation – Amber Hamilton
Pledge – Commissioner Dixon
1. Elect Chair for 2022: Commissioner Grider made a motion to elect Commissioner Lee as Chair for 2022 with a
second from Commissioner Dixon. Commissioner Grider-Yes, Commissioner Savage-Yes, Commissioner DixonYes, Commissioner Lee-Yes. Commissioner Dixon passed the gavel to Commissioner Lee.
2. Elect Vice-Chair for 2022: Commissioner Lee made a motion to elect Commissioner Savage as Vice-Chair with a
second from Commissioner Grider. Commissioner Grider-Yes, Commissioner Savage-Yes, Commissioner DixonYes, Commissioner Lee-Yes.
3.Approval of Agenda: A motion to approve the agenda was made by Commissioner Savage with a second from
Commissioner Dixon. Commissioner Grider-Yes, Commissioner Savage-Yes, Commissioner Dixon-Yes,
Commissioner Lee-Yes.
4.Approval of Minutes: A motion to approve the minutes from the December 21, 2021 regular meeting and the
December 21, 2021 planning workshop was made by Commissioner Lee with a second from Commissioner
Grider. Commissioner Grider-Yes, Commissioner Savage-Yes, Commissioner Dixon-Yes, Commissioner Lee-Yes.
5.Approval of Accounts Payable and Payroll:
Commissioner Grider made a motion to approve the accounts payable and payroll for December 1 – December
31, 2021, with a second from Commissioner Dixon. Commissioner Grider-Yes, Commissioner Savage-Yes,
Commissioner Dixon-Yes, Commissioner Lee-Yes.
6.Public Requests: There were no public requests.
7. Elected Officials and Department Heads Reports:
Employee Service Recognition: Mr. Andrus recognized the following individuals with years of service awards.
Brandon Kelly (1 year), Dana Hernandez (1 year), Jacob Bonner (1 year), Jasmin Tinnell (1 year), Owen Andrews
(1 year), Tanner Stokes (1 year), Jennifer Sherburne (3 years), Julian Vargas (3 years), Silke Humpe (3 years),
Adam Aguilar (5 years), Bryan Holmes (5 years), David Meeks (5 years), Gary Spinks (10 years), Johnny Montiel
(10 years), Shauna Wade (10 years), Juan Dominguez (15 years), Ricky Lovato (15 years), Steve Benavidez (20
years). Mr. Andrus and Commissioner Lee presented certificates to those recipients in attendance. Those
employees not present will receive their certificates from their supervisor.
Treasurer: Ms. Sanchez stated the November general fund beginning cash was $2,309,201.19 with debits of
$1,124,011.59, credits of $611,870.15 and an ending balance of $2,821,342.63. Ms. Sanchez stated tax
collections stand at about 40%, which is down about 10% for this time of year. Payments became delinquent
after January 10, 2022.
Detention: Ms. Ramsey stated the current facility count it 54, including 7 female and 47 male detainees. There
are no out of county detainees. The total number of bookings for December was 64, and releases were 58. There
January 11, 2022
were no detainees in restricted housing for December. Guadalupe County was billed $2850.00 and Quay County
was billed $1,575.00 for the month of December. Ms. Ramsey stated there is maintenance in the shower areas
of the day rooms, and painting in the hallways, dayrooms and guard’s duty posts. Ms. Ramsey reported there are
6 detainees participating in the MAT program, meeting in group and individual counseling. One detainee is
receiving medication for an opiod use disorder. Ms. Ramsey stated the facility has seen an increase in COVID 19
cases, and are continuing enhanced cleaning and hygiene protocols, deep cleaning, training, screening, and using
PPE for both staff and detainees.
Roads: Mr. Lovato reported that the new road barn project is moving along. The electric coop will be on site on
February 3, 2022 to provide electrical services to the building. They should be able to move in shortly after the
electrical inspection. Mr. Lovato stated the 2022 LGRF project south of Floyd is complete. He also noted crews
are working on routine maintenance and cleaning cattle guards. Mr. Lovato stated crews have been working to
clear roads of tumbleweeds. They have worked 2 crews, 2 weekends of approved overtime. In addition to the
overtime cost, they have incurred $5230.00 in vehicle and equipment maintenance due to the tumbleweeds and
hidden hazards buried in the tumbleweeds. Mr. Lovato researched equipment options to deal with the
tumbleweeds, but has not found any effective or affordable solutions. Mr. Knudson suggested working with
economic development to design and create a machine that could handle the tumbleweeds.
Manager: Ms. Hamilton stated commissioners had been invited to participate in the legislative banquet in Santa
Fe on January 31, 2022 and it would be difficult to get back to Portales for a morning meeting on February 1,
2022. She stated there is nothing pressing or time sensitive on that agenda that could not be rolled to the next
meeting. Ms. Hamilton stated Mr. Montiel has been working on a claim of exemption to group each of the
properties together into one legal description for the new road barn and the existing road barn and yards. Ms.
Hamilton stated she will schedule another meeting with elected officials and department heads to discuss the
use of ARPA funds in February. Ms. Hamilton discussed a webinar with the Administrative Office of the Courts
which included new programs, training and behavior health issues. She stated grant funding is available to
address these issues and Ms. Acosta-Flores is working on a grant proposal, which is due Friday.
Ms. Hamilton recognized Justin Porter for his service to the Detention Center, presented him with a plaque and
wished him well.
Ms. Hamilton recognized Liliana Rivera for her service to the County, presented her with a plaque and wished
her well, stating she had accepted a position in the private sector.
Commissioners: There were no updates from Commissioners.
8.New Business:
A. Request for Approval to add both Chairman and Vice-Chairman as Authorized Signatory Officials for
Bank Accounts with JP Stone Community Bank, with Authorization to Sign Checks or Orders for the Payment
of Money, Withdraw or Transfer Funds on Deposits with Financial Institution. If Financial Institution Accepts
this Power with a Multiple Signature Limitation, Domestic Government Unit Agrees to Waive a Multiple
Signature Requirement for Any Withdraw in a Format that Does Not Allow Financial Institution an
Opportunity to Examine Signatures and Number of Signatures Required: Two: Ms. Sanchez requested new
authorized signatures be approved to reflect the change in commission chair and vice chair for 2022.
Commissioner Grider made a motion to approve the authorized signatures as requested, with a second from
Commissioner Lee. Commissioner Grider-Yes, Commissioner Savage-Yes, Commissioner Dixon-Yes,
Commissioner Lee-Yes.
B. Request for Approval of Update to Authorized Signatory Officials for Roosevelt County Detention
Center Bank Account with JP Stone Community Bank, to remove Justin Porter as an Authorized Signatory
Official, Leaving the Other Designated Authorized Signatory Officials to Remain: Ms. Sanchez requested Mr.
Porter be removed from the list of authorized signatures upon his departure from RCDC. Commissioner Dixon
made a motion to approve the authorize change as requested with a second from Commissioner Grider.
Commissioner Grider-Yes, Commissioner Savage-Yes, Commissioner Dixon-Yes, Commissioner Lee-Yes.
C. Discussion of Insurance Premiums for 2022 and Selection of Deductible Amounts: Ms. Hamilton
provided commissioners with a list of insurance premiums and deductible amounts. She stated there are very
few changes and coverage and costs are comparable to prior years. Some of the coverages are mandatory.
Commissioner Savage made a motion to approve the selection of deductibles as presented, with a second by
January 11, 2022
Commissioner Grider. Commissioner Grider-Yes, Commissioner Savage-Yes, Commissioner Dixon-Yes,
Commissioner Lee-Yes.
D. Discussion and Possible Action to Approve 2022 Roosevelt County Committee Assignments: Ms.
Hamilton presented the list of committee assignments as discussed in the Dec. 21, 2021 planning workshop.
Commissioner Lee made a motion to approve the assignments as presented, with a second by Commissioner
Dixon. Commissioner Grider-Yes, Commissioner Savage-Yes, Commissioner Dixon-Yes, Commissioner Lee-Yes.
E. Discussion and Consideration of Building Repairs for the Youth Building of $15,150.00: Ms. Hamilton
stated the Youth Building on the fairgrounds is in need of additional repairs. The roof is complete and the
broken windows are being covered with panels. She stated Mr. Spinks had received a quote from a local
contractor for cleaning, patching and painting the interior and exterior. The exterior would be painted to match
the other buildings close by and the interior would be painted white to brighten the space. Commissioner
Grider made a motion to approve the cost of the repairs as presented with a second by Commissioner Savage.
Commissioner Grider-Yes, Commissioner Savage-Yes, Commissioner Dixon-Yes, Commissioner Lee-Yes.
F. Discussion and Consideration of Modification to Administration Organizational Chart: Ms. Hamilton
requested the organizational chart be changed while the financial specialist position is open to include an
assistant county manager position, which would be helpful with succession planning. The position would still be
responsible for finance, but would also include assistant manager functions. She expects the salary range to be
between $65,000.00 and $85,000.00, depending on the results of the salary study which will be presented next
month. Commissioner Grider made a motion to modify the administration organizational chart as requested,
with a second from Commissioner Savage. Commissioner Grider-Yes, Commissioner Savage-Yes, Commissioner
Dixon-Yes, Commissioner Lee-Yes.
9. Resolution – Ordinances – Proclamations:
A. Consideration of Resolution 2022-01 Compliance with New Mexico Open Meetings Act: Ms. Hamilton
explained Roosevelt County will continue to comply with the open meeting act, saying the resolution is an
annual renewal. Commissioner Savage noted the most recent edition of Roberts Rules of Order is the 12th
edition. Commissioner Dixon made a motion to amend Resolution 2022-01 to strike 11th edition, and insert 12th
edition, with a second by Commissioner Lee. Commissioner Grider-Yes, Commissioner Savage-Yes,
Commissioner Dixon-Yes, Commissioner Lee-Yes. Commission Dixon made a motion to approve Resolution
2022-01 as amended with a second by Commissioner Lee. Commissioner Grider-Yes, Commissioner Savage-Yes,
Commissioner Dixon-Yes, Commissioner Lee-Yes.
B. Consideration of Resolution 2022-02 Public Participation at Roosevelt County Commission Meetings:
Ms. Hamilton requested the adoption of Resolution 2022-02. Commissioner Dixon made a motion to amend
the resolution to include a restriction of personal attacks on anyone, not just members of the commission or
county staff, with a second by Commissioner Savage. Commissioner Grider-Yes, Commissioner Savage-Yes,
Commissioner Dixon-Yes, Commissioner Lee-Yes. Commissioner Dixon made a motion to approve Resolution
2022-02 as amended, with a second by Commissioner Savage. Commissioner Grider-Yes, Commissioner SavageYes, Commissioner Dixon-Yes, Commissioner Lee-Yes.
C. Consideration of Resolution 2022-03 Delegation of Authority to the County Manager for Disbursement
of Vendor Checks: Ms. Hamilton requested approval of Resolution 2022-03. Commissioner Grider made a
motion to approve Resolution 2022-03, with a second by Commissioner Savage. Commissioner Grider-Yes,
Commissioner Savage-Yes, Commissioner Dixon-Yes, Commissioner Lee-Yes.
D. Consideration of Resolution 2022-04 Delegation of Authority to the County Manager to Enter into
Certain Contracts and Settlement Agreements: Ms. Hamilton requested approval of Resolution 2022-04.
Commissioner Savage made a motion to approve Resolution 2022-04, with a second by Commissioner Grider.
Commissioner Grider-Yes, Commissioner Savage-Yes, Commissioner Dixon-Yes, Commissioner Lee-Yes.
E. Consideration of Resolution 2022-05 Revising the Roosevelt County Annual Training Policy: Ms.
Hamilton stated this resolution is the same resolution Mr. Andrus presented at the previous meeting with the
requested changes. Commissioner Lee made a motion to approve Resolution 2022-05, with a second by
Commissioner Dixon. Commissioner Grider-Yes, Commissioner Savage-Yes, Commissioner Dixon-Yes,
Commissioner Lee-Yes.
January 11, 2022
F. Consideration of Resolution 2022-06 Adopting a Roosevelt County Pay Stipend for County Clerk
Personnel Whom Have Worked Their Assigned Schedules During the Ongoing COVID-19 Pandemic: Ms. Park
asked for approval of the resolution which was requested by the commission at the previous meeting. Ms. Park
stated the resolution is comparable to the pay stipend resolution already approved for the Detention Center.
Commissioner Savage noted the four resolutions on the agenda are not consistent with each other, or with the
final rule of the ARPA funding. After some discussion, Commissioner Savage made a motion to amend the
resolution to exclude elected and appointed official as per the final rule and to increase the amount from
$150.00 per pay period to $200.00 per pay period to be consistent across all offices and departments.
Commissioner Dixon provided a second to the motion to amend. Commissioner Grider-Yes, Commissioner
Savage-Yes, Commissioner Dixon-Yes, Commissioner Lee-Yes. Commissioner Dixon made a motion to approve
Resolution 2022-06 as amended, with a second by Commissioner Lee. Commissioner Grider-Yes, Commissioner
Savage-Yes, Commissioner Dixon-Yes, Commissioner Lee-Yes.
G. Consideration of Resolution 2022-07 Adopting a Roosevelt County Pay Stipend for County Sheriff
Personnel Whom Have Worked Their Assigned Schedules During the Ongoing COVID-19 Pandemic: Lt.
Sanchez stated he requested the pay stipend amount of $200.00 per pay period, since the money is available in
the ARPA funds. Commissioner Grider made a motion to amend Resolution 2022-07 to exclude elected and
appointed officials to be consistent with the final rule, with a second by Commissioner Dixon. Commissioner
Grider-Yes, Commissioner Savage-Yes, Commissioner Dixon-Yes, Commissioner Lee-Yes. Commissioner Dixon
made a motion to approve Resolution 2022-07 as amended, with a second by Commissioner Lee. Commissioner
Grider-Yes, Commissioner Savage-Yes, Commissioner Dixon-Yes, Commissioner Lee-Yes.
H. Consideration of Resolution 2022-08 Adopting a Roosevelt County Pay Stipend for County Assessor
Personnel Whom Have Worked Their Assigned Schedules During the Ongoing COVID-19 Pandemic: Mr. Beggs
asked for the adoption of Resolution 2022-08. Commissioner Lee made a motion to amend Resolution 2022-08
to exclude elected and appointed officials to be consistent with the final rule, with a second by Commissioner
Dixon. Commissioner Grider-Yes, Commissioner Savage-Yes, Commissioner Dixon-Yes, Commissioner Lee-Yes.
Commissioner Lee made a motion to approve Resolution 2022-08 as amended with a second by Commissioner
Dixon. Commissioner Grider-Yes, Commissioner Savage-Yes, Commissioner Dixon-Yes, Commissioner Lee-Yes.
I. Consideration of Resolution 2022-09 Adopting a Roosevelt County Pay Stipend for County Department
Personnel Whom Have Worked Their Assigned Schedules During the Ongoing COVID-19 Pandemic: Ms.
Hamilton requested the approval of Resolution 2022-09. Commissioner Dixon made a motion to amend the
resolution to state “for personnel as qualified in the final rule under the salary threshold”, with a second by
Commissioner Savage. Commissioner Grider-Yes, Commissioner Savage-Yes, Commissioner Dixon-Yes,
Commissioner Lee-Yes. Commissioner Dixon made a motion to adopt Resolution 2022-09 as amended with a
second by Commissioner Savage. Commissioner Grider-Yes, Commissioner Savage-Yes, Commissioner DixonYes, Commissioner Lee-Yes.
J. Consideration of Resolution 2022-10 Concerning Appropriation of State Road Funds to Roosevelt
County by New Mexico Department of Transportation for Control No. HW2M70037 and Superseding
Resolution No. 2021-11: Ms. Acosta-Flores stated the Department of Transportation had approved the
extension through the end of March, but requested a new resolution be filed. Commissioner Grider made a
motion to adopt Resolution 2022-10 as presented with a second from Commissioner Savage. Commissioner
Grider-Yes, Commissioner Savage-Yes, Commissioner Dixon-Yes, Commissioner Lee-Yes.
10. Procurements – Contracts – Agreements:
A. Request for Approval of FY2023 EMS Fund Act Application for Arch Volunteer Fire Department: Ms.
Acosta-Flores requested approval of the FY 2023 EMS Fund Application for the Arch Volunteer Fire Department.
Commissioner Grider made a motion to approve the application as requested, with a second by Commissioner
Savage. Commissioner Grider-Yes, Commissioner Savage-Yes, Commissioner Dixon-Yes, Commissioner Lee-Yes.
B. Request for Approval of FY2023 EMS Fund Act Application for Milnesand Volunteer Fire Department:
Ms. Acosta-Flores asked for approval of the FY 2023 EMS Fund Act Application for the Milnesand Volunteer Fire
Department. Commissioner Lee made a motion to approve the application as presented, with a second from
Commissioner Grider. Commissioner Grider-Yes, Commissioner Savage-Yes, Commissioner Dixon-Yes,
Commissioner Lee-Yes.
January 11, 2022
C. Request for Approval of Award of RFP 2022-02 Commissary Services at the Roosevelt County Detention
Center to Keefe Commissary Network, LLC: Ms. Rivera requested approval of the award of RFP 2022-02 for
commissary services at RCDC to Keefe Commissary Network LLC. Commissioner Dixon made a motion to
approve the award with a second from Commissioner Grider. Commissioner Grider-Yes, Commissioner SavageYes, Commissioner Dixon-Yes, Commissioner Lee-Yes.
D. Request for Approval of Award of RFP 2022-03 Investment Management Services for Roosevelt County
to Moreton Capital Markets: Ms. Rivera requested approval of the award of RFP 2022-03 for investment
management services for Roosevelt County to Moreton Capital Markets. Commissioners asked Ms. Sanchez if
she agreed. Ms. Sanchez stated she was part of the RFP review and approved of the award. Commissioner Lee
made a motion to approve the award, with a second by Commissioner Grider. Commissioner Grider-Yes,
Commissioner Savage-Yes, Commissioner Dixon-Yes, Commissioner Lee-Yes.
11.Executive Session: Commissioner Lee made a motion to go into executive session at 10:34 a.m. stating only the
items listed on the agenda would be discussed in the executive session. A second on the motion was made by
commissioner Dixon. Commissioner Grider-Yes, Commissioner Savage-Yes, Commissioner Dixon-Yes,
Commissioner Lee-Yes. Commissioner Lee made a motion to come out of executive session at 10:56 a.m. with a
second by Commissioner Grider. Commissioner Grider-Yes, Commissioner Savage-Yes, Commissioner Dixon-Yes,
Commissioner Lee-Yes. Commissioner Lee stated only those items listed on the agenda were discussed in
executive session and no action was taken and no action was necessary as a result of the executive session.
12.Media Communication: members of the media were attending virtually and will contact Ms. Hamilton if they
have any clarifying questions.
13.Adjourn: The meeting was adjourned at 10:57 a.m.
ATTEST: BOARD OF ROOSEVELT
COUNTY COMMISSIONERS
__________________________ _____________________________
Mandi M. Park                    Lewis Shane Lee
County Clerk                      Commission Chair